How Using a Team Collaboration Tool Can Leverage Your Web-Meetings

What is a team collaboration tool? You might be asking.

It is, as it sounds, a tool to help your team collaborate whether this be across projects, learning or catch ups.

Team collaboration tools have been around since offices have. Old school tools usually included, flip-charts, post-it-notes and memos. 

However, the digital marketing landscape is changing and so is how we communicate. 

Online team collaboration tools have started taking over and many of them are making it easier for your team to get their message across.

Collaboration in the workplace positively impacts efficiency, communication and productivity and engagement. 

In this blog post, we’re going to discuss the benefits of using a collaboration tool for your business, to engage your employees, boost efficiency and productivity.

  • Why your team should be using a collaboration tool?
  • How will Drum’s features help your team collaborate?
  • How will this benefit your business overall?

Why should your team be using a collaboration tool?

As the saying goes: Teamwork makes the dream work. 

Communication is one of the main attributions of an outstanding team that delivers the promised results. 

A team collaboration tool can help with communication, once your team starts to communicate effectively, they can truly start collaborating. 

Using a collaboration software such as Drum can help your team prioritise their time and work better together. 

Discussing upcoming products, goals and even good news can boost team productivity and overall morale. 

Now, there are lots of team collaboration tools out there and it’s hard to know which one will benefit your team and business the most. 

Let’s talk about some of Drum Collaboration’s features and how they will lead your team to open, successful communication. 

How will Drum Collaboration’s features Help Your Team Collaborate?

 we-meetings

Why Drum Collaboration we hear you say? Apart from having experience, skills and a great reputation we also have some great features..

  • The Whiteboard Tool

The whiteboard tool can be one of the most useful tools there is.

It is the original team collaboration tool.

A physical whiteboard used to be a space where your team could note down plans, explain information to colleagues and bounce ideas off of one another. 

However, the digital marketing landscape has changed.

As useful as whiteboards were, they become useless when your team is separated across multiple offices. 

Did you know that 70% of people globally work remotely at least once a week?

So that means that at least once a week, you and all your team mates aren’t all in the same room. 

Whilst there are other methods of communication such as group phone calls, chats or even email chains- these aren’t always enough. 

Colleagues get left out of group chats by accident or sometimes you might not have signal. 

This is why the whiteboard tool exists. It is simply replacing a physical whiteboard, giving you the same power or collaboration and creativity.

With Drum Collaboration, you can make the whiteboard accessible to everyone in your online meeting. 

That way, the magic of the old-fashioned whiteboard is not lost. Your teammates can still add ideas to it, exchange concepts and plan ideas for the future.

  • The Recording Feature

There are no more excuses for one of your teammates missing a meeting. 

“I’m sick and can’t make it to my computer”

“So sorry I’m late, I missed my bus”

This is what the record feature is for. 

As you set your team up for a meeting, hit the record button. It will document your conference and your missing colleagues can pick it up later.   

Easy as that.

How will this benefit your business overall?

web meetings

We’ve given you some amazing features and reasons why you should be using a collaboration software. 

A collaborative team will understand the team goals as well as just focusing on their individualised ones.  

Collaboration encourages creativity, working together produces innovative ideas that you can bounce around the team.

Yes, collaborating is never simple and sometimes, it can generate friction but it can also create some dynamic and powerful ideas which can be an asset to your business.  

It promotes connectivity.

Virtual communication is a natural way of communicating these days- whether you like it or not. Everyone is used to connecting and communicating online as part of their everyday life, so why not allow it at work as well?

Browser-based collaboration is instant. No one needs to commute or even walk anywhere to be able to join a meeting. By collaborating on the browser real-time, everyone is connected with everyone they need to be.

In summary, if you have a strong team, you have a strong business.

Want to learn more about Drum Collaboration? Get in contact with us.

Your Ultimate Guide to Engaging Web Meetings for Bored Employees

Having a team who can work, both in the office and remotely definitely has its perks.

However web meetings can become the most dreaded and dull part of the working day, from technical issues to a boring agenda.

What this means is that web-meetings become part of the routine, whether that’s for in-house team catch ups or for client meetings.

Keeping your employees engaged in your web meetings can be challenging. 

Bored employees = unmotivated, indifferent, idle and lethargic. 

Not a recipe for success, we think you’ll agree..

We’ve put together the ‘ultimate guide to engaging web meetings for bored employees’ with the following top tips:

  1. Start with some casual conversation

  2. Ensure everyone introduces themselves

  3. Plan the agenda and remind people of the meeting goal

  4. Use a collaborative software

  5. Give people tasks

Online or virtual meetings are obviously not the same as in-person meetings. They require careful planning and management in order to keep people entertained throughout and achieve your meeting goals. 

Ask questions to keep people engaged, for example:

  • Are you happy with it?
  • What interests you the most and why?
  • What is your favourite/least favourite part?
  • If you could change anything, what would it be? Why?
  • What’s one thing that could increase your satisfaction with this project, and why

Break them in gently- start with some casual conversation

web-meeting

A few minutes of friendly interaction before diving into a meeting can build the necessary rapport for a successful session, and keep the team engaged when the conversation jumps to business talk.

Spend a few minutes at the beginning just checking in with everyone, catching up and having some very British small talk about what’s going on with the weather, who’s got a brew with them and what they got up to at the weekend. 

Not only will this help boost engagement, but it can also strengthen the culture and deepen your relationship with your team. 

Introduce everyone in the team


In some meeting’s there can be a lot of people attending, it can be hard to keep tabs on who’s who: especially for larger teams with members in different parts of the world.

By having everyone introduce themselves it can help everyone keep track of different team members and how they’re contributing to the meeting.

It’s good practice to have your team members introduce themselves by name and job title so that they feel valued and respected as part of the meeting and therefore being more likely to be absorbed in the meeting.

Plan the agenda and remind people of the meeting goal

web-meeting

If you want your scheduled remote meetings to be efficient and successful, you need to plan your agenda.

Your agenda sets the tone for the meeting and allows everyone to be singing off the same hymn sheet- it will allow for some tangents (because they’re unavoidable) but still providing a solid agenda to come back to.

• Meeting structure (for example, when and for how long you plan to discuss each talking point)
• Team members/teams that will be in attendance
• What each team member/team is responsible for bringing to the meeting
• Any relevant documents, files, or research

Setting a clear meeting agenda and guidelines (and sending them to the team at least 24 hours in advance) will help ensure that everyone is on the same page before the virtual meeting takes place.

Use a collaborative software


All of your careful preparation for a virtual meeting will be fruitless unless you have the right online collaboration tools at your disposal.

If you find yourself having virtual meetings regularly, make sure you have the software to suit your needs and allow easy screen sharing and clear, crisp video conferencing.


By using a collaborative piece of software you make the web meeting much more interactive, in turn engaging your employees. Drum Collaboration is a piece of software that allows all members of the meeting to collaborate interactively in one central location.

These collaborative features include:

• Video & Audio conferencing
• Screen sharing
• Presenting
• Whiteboard
• Chat
• Record
• Polling

A combination of different shared spaces will positively influence employees presence in meetings by encouraging them to take part.

Give people tasks


Have you ever been to a meeting and had zero idea of exactly why you were there?

Not having a clear purpose for each attendee is the quickest way to kill your team’s engagement!

Before the meeting, make sure everyone on the team has a role; for example, you could have one team member writing down any questions that come up during a brainstorm, have another taking notes on the key discussion points, another manages the slide progression during the presentation.

If everyone has a job and a role in the web meeting, it allows them to take an active role in the meeting and makes them feel like they’re in on the action. Otherwise you’re forcing people to be passive listeners- which, we can all attest to, is boring and dull…

Ideally, each team member’s job is something they need to do over the duration of the meeting so that they’re engrossed from start to finish, rather than being assigned a “one and done” task.

The biggest challenge of web meetings is to keep people interested.

When it comes to attendees’ engagement, it really helps to think outside the box and give your own solutions a try.

To run a successful virtual meeting follow this step-by-step guide, it doesn’t matter if you’re working with a team of two or a team of 10, or whether the team members are five miles away or 5,000 – this ultimate guide provides everything you need to confidently run an engaging web meeting that is promised not to bore your employees to death!