Blog

Your Ultimate Guide to Engaging Web Meetings for Bored Employees

Having a team who can work, both in the office and remotely definitely has its perks.

However web meetings can become the most dreaded and dull part of the working day, from technical issues to a boring agenda.

What this means is that web-meetings become part of the routine, whether that’s for in-house team catch ups or for client meetings.

Keeping your employees engaged in your web meetings can be challenging. 

Bored employees = unmotivated, indifferent, idle and lethargic. 

Not a recipe for success, we think you’ll agree..

We’ve put together the ‘ultimate guide to engaging web meetings for bored employees’ with the following top tips:

  1. Start with some casual conversation

  2. Ensure everyone introduces themselves

  3. Plan the agenda and remind people of the meeting goal

  4. Use a collaborative software

  5. Give people tasks

Online or virtual meetings are obviously not the same as in-person meetings. They require careful planning and management in order to keep people entertained throughout and achieve your meeting goals. 

Ask questions to keep people engaged, for example:

  • Are you happy with it?
  • What interests you the most and why?
  • What is your favourite/least favourite part?
  • If you could change anything, what would it be? Why?
  • What’s one thing that could increase your satisfaction with this project, and why

Break them in gently- start with some casual conversation

web-meeting

A few minutes of friendly interaction before diving into a meeting can build the necessary rapport for a successful session, and keep the team engaged when the conversation jumps to business talk.

Spend a few minutes at the beginning just checking in with everyone, catching up and having some very British small talk about what’s going on with the weather, who’s got a brew with them and what they got up to at the weekend. 

Not only will this help boost engagement, but it can also strengthen the culture and deepen your relationship with your team. 

Introduce everyone in the team


In some meeting’s there can be a lot of people attending, it can be hard to keep tabs on who’s who: especially for larger teams with members in different parts of the world.

By having everyone introduce themselves it can help everyone keep track of different team members and how they’re contributing to the meeting.

It’s good practice to have your team members introduce themselves by name and job title so that they feel valued and respected as part of the meeting and therefore being more likely to be absorbed in the meeting.

Plan the agenda and remind people of the meeting goal

web-meeting

If you want your scheduled remote meetings to be efficient and successful, you need to plan your agenda.

Your agenda sets the tone for the meeting and allows everyone to be singing off the same hymn sheet- it will allow for some tangents (because they’re unavoidable) but still providing a solid agenda to come back to.

• Meeting structure (for example, when and for how long you plan to discuss each talking point)
• Team members/teams that will be in attendance
• What each team member/team is responsible for bringing to the meeting
• Any relevant documents, files, or research

Setting a clear meeting agenda and guidelines (and sending them to the team at least 24 hours in advance) will help ensure that everyone is on the same page before the virtual meeting takes place.

Use a collaborative software


All of your careful preparation for a virtual meeting will be fruitless unless you have the right online collaboration tools at your disposal.

If you find yourself having virtual meetings regularly, make sure you have the software to suit your needs and allow easy screen sharing and clear, crisp video conferencing.


By using a collaborative piece of software you make the web meeting much more interactive, in turn engaging your employees. Drum Collaboration is a piece of software that allows all members of the meeting to collaborate interactively in one central location.

These collaborative features include:

• Video & Audio conferencing
• Screen sharing
• Presenting
• Whiteboard
• Chat
• Record
• Polling

A combination of different shared spaces will positively influence employees presence in meetings by encouraging them to take part.

Give people tasks


Have you ever been to a meeting and had zero idea of exactly why you were there?

Not having a clear purpose for each attendee is the quickest way to kill your team’s engagement!

Before the meeting, make sure everyone on the team has a role; for example, you could have one team member writing down any questions that come up during a brainstorm, have another taking notes on the key discussion points, another manages the slide progression during the presentation.

If everyone has a job and a role in the web meeting, it allows them to take an active role in the meeting and makes them feel like they’re in on the action. Otherwise you’re forcing people to be passive listeners- which, we can all attest to, is boring and dull…

Ideally, each team member’s job is something they need to do over the duration of the meeting so that they’re engrossed from start to finish, rather than being assigned a “one and done” task.

The biggest challenge of web meetings is to keep people interested.

When it comes to attendees’ engagement, it really helps to think outside the box and give your own solutions a try.

To run a successful virtual meeting follow this step-by-step guide, it doesn’t matter if you’re working with a team of two or a team of 10, or whether the team members are five miles away or 5,000 – this ultimate guide provides everything you need to confidently run an engaging web meeting that is promised not to bore your employees to death!

Drum Web Meetings App for iOS devices.

Following on from the Drum Instant Web Meeting integrations with industry leading audio conferencing providers, Drum is now announcing the capability of building native apps for all iOS devices and the Apple Macs.

Drum Collaboration are industry leaders in the collaboration and telecoms industry providing the infrastructure for some of Europe’s largest audio conferencing companies.

63% of video users miss seeing colleagues faces when they cant join calls

Drum provides a web meeting solution using Drum’s off the shelf API’s combined to create a meeting experience for the wider community to benefit from.

With this, and extending the capabilities of the Drum API’s, comes further development and access for all users.

The Drum Web Meeting App allows you to host or join a meeting from your iOS device. Simply share the meeting URL through your preferred channels.

56% of global CFOs would invest in video conferencing to reduce travel

All users can benefit from audio and video conferencing on the go and be a viewer for all screen sharing activity.

Whilst there are no login or sign up requirements with Drum, we determine your dedicated meeting URL with your email address.

Businesses using video conferencing see a 30% reduction in travel costs.

The app currently provides the same level of capabilities as the Drum Web Meetings homepage. Your meeting room is determined by your email. The app will remember this every time you go to host a meeting.

For recurring meetings, you can include this meeting URL in calendar invites in the confidence this is your dedicated meeting.

55% of non-teleworking respondents wished they had the ability to work remotely.

How does the web meeting app work?

The app can be used to create web meetings and join web meetings regardless of the web meeting hosts device.

87% of desktop video conferencing users report feeling more connected to their teams and colleagues.

This means guests can join meetings regardless of their choice of device and or location. Treat the web meeting app as your instant access to your meetings.

How to create a meeting

– Download the Drum Web Meeting App

– Enter your name and email

– Select if you want to use web meeting video and/or web meeting audio

– Select your choice of camera (front or back)

– Share your web meeting URL through the in app options

– Join your web meeting room

– Patiently wait for everyone to join your web meeting 🙂

How to join a Drum meeting:

– Click on your web meeting invite URL

– Select if you want to use web meeting video and/or web meeting audio

– Select if you want to use the front or rear camera

– Click ‘join’

– Begin your web meeting

App for iOS

The iOS app allows used to join the web meeting from their mobile device. The Free Web Meeting app can be downloaded on all smartphones through the apple app store. The Web Meeting app stores your details for each meeting your join.

App for Desktop

The Web Meeting Desktop App replaces the need to visit Drum direct. You can join and host an instant web meeting directly from your desktop. The Web Meeting Desktop app will store your meeting information for each meeting you join or host.

Why web meetings?

Web Meetings should be effortless and instant. Just like your face to face meetings. You wouldn’t stand outside a meeting room waiting with a locked door but no key.

So why should your web meetings require significant effort to join and participate.

The inclusions of apps is our next step towards making web meetings instantly accessible and effortless.

Your meetings can be integral to your business. These meetings certainly were.

Drum – Some Things Are Changing

Drum as you know it, will be changing.

If you have been following us on our journey from 2011, the early days of WebRTC and using webapps to meet with another, you will be aware of our passion to help people meet better.

In those years we have completed various iterations of what is now the Drum Dashboard. Through various cycles, and maintaining pace with technology, we have produced :

  • The most popular app for Slack,
  • New and Noteworthy for four months running
  • 4,000+ companies on the platform within 3 months
  • Processed in excess of 1 million minutes per month
  • Work with some of the world’s largest Telco’s to provide their web meeting infrastructure.
  • A leader in the innovation of web meetings.

What’s more, we love what we do. We love building applications people enjoy using.

However, we have chosen to take a slightly different journey.

We want to be focusing on the technology and construction of these applications.

Its bold, but we are now changing the way Drum works. Using your feedback combined with the industry movements, we have decided to make some changes.

We are no longer going to be providing an account functionality. Originally, all new users would be required to create an account with Drum. This would serve as a hub for your meeting management and scheduling.

Now, all meetings are created on the Drum homepage.

What this means for you:

You will no longer be required to create an account to use Drum. Nor will you be required to login to Drum and schedule meetings from there.

In addition, all the great features will be free of charge!

A stripped down version of Drum focusing on the most popular features. Making Drum a much simpler and cleaner experience for everyone.

How to use the new Drum:

Similar to how you would use the instant meeting solution on the existing website.

You will need the following to begin using Drum:

  • Your Email
  • Your Name

From there, your meeting will be created with a unique URL. The URL, just like before, can be shared with your meeting guests.

As always, there are no downloads or system requirements.


Pier to Pier in 360 miles in aid of Starr Trust

It may be heartbreak for England with an exit from the World Cup (Indeed, it has been over a week but it lives long in the memory). However, it is joy, and in part relief, for John (Drum CEO), to have completed the pier to pier ride from Bangor to Brighton. A staggering 360 miles was complete over four days, countless hills and several counties.

The riders, 22 of them, set off in the early hours of 11th July and were almost instantly faced with the mammoth task of a 350m climb. The route didn’t get much easier, with climb after climb throughout the four days.

Continue reading “Pier to Pier in 360 miles in aid of Starr Trust”

It may be the world cup, but the Bangor to Brighton ride takes priority for Drum CEO.

There is no getting away from England’s current success and how it is taking the country by storm. Even Wimbledon has been struggling to keep the crowds attention during matches with reports of spectators watching the game on their mobile phones:

The Guardian tells your a little more about the activities over at Wimbledon.

Whilst fans have also been seen leaving Wimbledon to view the England games in local pubs:

Continue reading “It may be the world cup, but the Bangor to Brighton ride takes priority for Drum CEO.”

Software is our best friend, but also our worst enemy at times.

This article was originally published by Annika on Lets Do Video

Software is our best friend, but also our worst enemy at times. There are a whole host issues we can face when meeting, all because of software.

Downloads are required from time to time for various applications. Where it is to download flash or to load an application. We have become accustomed to it and almost taken it as a part and parcel of using services online. However, trends are changing and your expectations should change as well.

Software downloads can deliver substantial issues which you may have experienced first hand or heard about from colleagues and friends. It is good to have an understanding of how meeting downloads are potentially hindering your meeting turn out. Here are our five key points on how browser-based meeting solutions can help you to overcome these issues.

Continue reading “Software is our best friend, but also our worst enemy at times.”

How web conferencing programs bring value to your customers

The demand for better relationships and greater added customer value have grown extensively in the past 10 years or so. This is mainly a result of growing global competition. Something that forces suppliers to create more value to customers. Customers, whether they are other companies or end-users, are constantly becoming more demanding and they tend to invest in more valuable relationships. With all these constant changes, companies have had to change the way they interact with customers. Through developed online services companies are able to directly manage their customer relationships. Traditional communication methods are not enough to respond to the changing needs of client companies. Thus, new types of communication tools need to be adopted. One of which are web conferencing programs.

Web conferencing programs will help you create customer value and get more happy customers
Continue reading “How web conferencing programs bring value to your customers”

Understanding what to work towards with the product roadmap

Sticking the finger up in the air and just going with the wind is not what we do for product development. In fact, we work towards the complete opposite. All product developments and enhancements take more than just throwing ideas around. We have limited resources. We have to make sure each product development phase has been meticulously analysed. Any development we make must be risk free and deliver a true benefit to our users.

Sure, there have been a handful of developments which didn’t work out as expected. This is part and parcel of building an ever evolving solution. Not quite Darwinism, but the same principles.

We conduct extensive research to draw up a shortlist of developments. Using emerging technologies/improvements is our first starting point. Similar to when we started development in 2011. We noticed the emerging technology that is WebRTC. We spent substantial amounts of time understanding the technology and ready about it before we went ahead and began incorporating it into our solution.

Continue reading “Understanding what to work towards with the product roadmap”

6 steps to getting employee buy-in on a web conferencing solution

You have done your research and figured out how a web conferencing solution can be beneficial for your company. Maybe you want to create a more collaborative environment. Or you face challenges that you want to overcome with web conferencing. Or maybe you simply want to save some money. Whichever your reason, you have decided to deploy a new web conferencing strategy. Great! Now you face one issue: how to make a change so big that if affects your organisation’s way of working? Big changes don’t come easily in organisations. And employees don’t always welcome change with open arms. So here it is, some insider tricks on overcoming change management with your team.

How to make your employees buy in a web conferencing solution
Continue reading “6 steps to getting employee buy-in on a web conferencing solution”

How to fix your virtual business meetings – Part 2

Welcome back on our list of failures on A tale of a failed meeting, a cautionary tale about how a virtual business meeting can go wrong. A story written from Marketing Manager Bill’s point of view. Our recent postcovered 7 points that failed in Bill’s meeting. This post will present you the rest.

How to fix your virtual business meeting - part 2
Continue reading “How to fix your virtual business meetings – Part 2”