Having a team who can work, both in the office and remotely definitely has its perks.
However web meetings can become the most dreaded and dull part of the working day, from technical issues to a boring agenda.
What this means is that web-meetings become part of the routine, whether that’s for in-house team catch ups or for client meetings.
Keeping your employees engaged in your web meetings can be challenging.
Bored employees = unmotivated, indifferent, idle and lethargic.
Not a recipe for success, we think you’ll agree..
We’ve put together the ‘ultimate guide to engaging web meetings for bored employees’ with the following top tips:
- Give people tasks
Online or virtual meetings are obviously not the same as in-person meetings. They require careful planning and management in order to keep people entertained throughout and achieve your meeting goals.
Ask questions to keep people engaged, for example:
- Are you happy with it?
- What interests you the most and why?
- What is your favourite/least favourite part?
- If you could change anything, what would it be? Why?
- What’s one thing that could increase your satisfaction with this project, and why
Break them in gently- start with some casual conversation
A few minutes of friendly interaction before diving into a meeting can build the necessary rapport for a successful session, and keep the team engaged when the conversation jumps to business talk.
Spend a few minutes at the beginning just checking in with everyone, catching up and having some very British small talk about what’s going on with the weather, who’s got a brew with them and what they got up to at the weekend.
Not only will this help boost engagement, but it can also strengthen the culture and deepen your relationship with your team.
Introduce everyone in the team
In some meeting’s there can be a lot of people attending, it can be hard to keep tabs on who’s who: especially for larger teams with members in different parts of the world.
By having everyone introduce themselves it can help everyone keep track of different team members and how they’re contributing to the meeting.
It’s good practice to have your team members introduce themselves by name and job title so that they feel valued and respected as part of the meeting and therefore being more likely to be absorbed in the meeting.
Plan the agenda and remind people of the meeting goal
If you want your scheduled remote meetings to be efficient and successful, you need to plan your agenda.
Your agenda sets the tone for the meeting and allows everyone to be singing off the same hymn sheet- it will allow for some tangents (because they’re unavoidable) but still providing a solid agenda to come back to.
• Meeting structure (for example, when and for how long you plan to discuss each talking point)
• Team members/teams that will be in attendance
• What each team member/team is responsible for bringing to the meeting
• Any relevant documents, files, or research
Setting a clear meeting agenda and guidelines (and sending them to the team at least 24 hours in advance) will help ensure that everyone is on the same page before the virtual meeting takes place.
Use a collaborative software
All of your careful preparation for a virtual meeting will be fruitless unless you have the right online collaboration tools at your disposal.
If you find yourself having virtual meetings regularly, make sure you have the software to suit your needs and allow easy screen sharing and clear, crisp video conferencing.
By using a collaborative piece of software you make the web meeting much more interactive, in turn engaging your employees. Drum Collaboration is a piece of software that allows all members of the meeting to collaborate interactively in one central location.
These collaborative features include:
• Video & Audio conferencing
• Screen sharing
A combination of different shared spaces will positively influence employees presence in meetings by encouraging them to take part.
Give people tasks
Have you ever been to a meeting and had zero idea of exactly why you were there?
Not having a clear purpose for each attendee is the quickest way to kill your team’s engagement!
Before the meeting, make sure everyone on the team has a role; for example, you could have one team member writing down any questions that come up during a brainstorm, have another taking notes on the key discussion points, another manages the slide progression during the presentation.
If everyone has a job and a role in the web meeting, it allows them to take an active role in the meeting and makes them feel like they’re in on the action. Otherwise you’re forcing people to be passive listeners- which, we can all attest to, is boring and dull…
Ideally, each team member’s job is something they need to do over the duration of the meeting so that they’re engrossed from start to finish, rather than being assigned a “one and done” task.
The biggest challenge of web meetings is to keep people interested.
When it comes to attendees’ engagement, it really helps to think outside the box and give your own solutions a try.
To run a successful virtual meeting follow this step-by-step guide, it doesn’t matter if you’re working with a team of two or a team of 10, or whether the team members are five miles away or 5,000 – this ultimate guide provides everything you need to confidently run an engaging web meeting that is promised not to bore your employees to death!