Web meetings are all about their effectiveness. Running an effective meeting is more than just notifying your team about a particular meeting time and place. Similarly, meetings are not about displaying pieces of content or talking into a meeting and hoping it is effective. Your meetings need a structure which makes it measurable and actionable. Attendees need to leave the meeting knowing what is required of them. Whilst meeting hosts need to be sure their information has been understood. Without these elements, you will keep having meetings which go on forever and not accomplish a thing.
How do you know whether or not a meeting has been effective? There are three key points your need to be monitoring your meeting effectiveness beyond just simply ensuring certain files are presented or your attendance rate.
One of the main indicators of an effective meeting are your predetermined goals and whether they have been achieved.The goals particularly represent where you will be by the end of the meeting. While the meeting agenda details the strategy of how you are going to get there. For example, if you think of your meeting as a journey to your summer holiday, the goal is the destination and the agenda dictates your path to get to that destination. If both are not followed effectively, your team members will not arrive at the desired destination or that sunny beach you intended to relax on. Therefore, measuring the end goals could signify the success of your entire meeting.
Tasks to take forward
Assigning tasks is vital to the overall effectiveness of your meeting. Tasks create a measurable benchmark for your meeting attendees. Ask yourself, have your meeting attendees absorbed everything? And will they use the gained knowledge appropriately in order to further improve their personal input within the company. It is important at the end of each topic to pause and agree on the steps they need to take forward. This should also be done again at the end of the meeting to establish specific commitments with clear and reasonable deadlines.
Team cohesion for effectiveness
Cohesiveness is the extent to which team members stay together and remain unified in order to collectively achieve a common goal. Team cooperation is significant in the overall success of a task. Completed work in a team provides many benefits to a company. Different people have different experiences contributing on various topics with a wide spread of opinions. Therefore, making them more likely to successfully implement complex strategies to achieve the task at hand in an efficient manner. The team as a whole requires a state of cohesion in order for the meeting to have effective results.
These three core functions are pivotal to an effective team meeting. Meetings and projects just won’t be complete without teamwork. Achievable goals and scoping out a plan of action. Very rarely has anything successful come out of a team with no cohesion or structure without any achievable goals. An effective meeting can make or break any meeting itself, it can also have a direct impact on your reputation as a meeting host because the more engaging your meeting is, the more willing others will be to attend it. And if meeting attendees are eager and excited to attend, the meeting will undoubtedly be a success.
Every meeting we go into, every project we begin, we ensure everyone is on board and knows exactly what they are doing. Therefore, with a solid objective in mind, a strong agenda, and a commitment to involving the meeting participants in the cohesive state of planning, preparation, and execution of the meeting, you will be on your way to hosting effective web meetings or web conferences (Why not read more about effective meetings).