How to manage a web meeting with tremendous amounts of background noise

Background noise is something meeting hosts have to tackle day in and day out with their web conferences and web meetings. Background noise can creep in from any attendee who has joined with audio via the browser or their phone. Whilst we usually hear about noises such as the classic barking dog or the sirens racing past in the background. These noises could also easily be things such as a lawn mower or even a racing game interfering with the meeting. It is easy to underestimate the importance of keeping background noise to a minimum.

You see the need for reducing the background noise in your web meeting but you don’t have a strategy in place to overcome this? Then do not fret, we have you covered. We have come up with a list of what you can be doing to ensure the background noise from you and your attendees microphones are kept to a minimum.

Web Meeting
The importance of managing background noise for a successful web meeting.

One of the most effective methods for reducing background noise, in a web meeting or online conference, is to mute interfering lines (once discovered!). A web meeting simply won’t be effective with several different participants talking into the meeting at any given time. Muting lines not only reduces unnecessary background noise but also aids the structure of your meeting. Additionally, the great thing about having your meeting online is for each attendee to choose their joining location (for purposes of background noise). The right location ensures that you maximise your meeting capability with further reassurances. Check out what we feel are the essential places when joining a web meeting. These top tips will help you determine where you should be when joining you next web meeting.

Still not convinced? Another method that could improve the overall quality of your web meeting is the lecture mode. Lecture mode gives the host and other speakers an ability to have speaking rights while the rest of the attendees are in a ‘listen only’ position. Therefore reducing unnecessary background noise. This could be the ideal solution for any web meeting as it also guarantees that everyone who needs to be heard, is heard. After all, the reason web conferencing works so well is that you can determine who has the speaking rights in certain parts of your web meeting.

We’ve saved the best for last as the most obvious method tends to be overlooked. The most basic tactic that you could implement in order to reduce background noise is to remind the entire meeting participants that everything around them can be heard. By making it clear prior to the start of your web meeting you also stress the importance of treating a web meeting similar to an official office conference. This will make your overall meeting more productive from the word go. Background noises tend to be distracting and could interrupt the flow of your otherwise clearly planned meeting at unexpected moments.

We understand that it can sometimes be daunting as a meeting host to ask your attendees to mute their audio line or to resolve their background noise. However, background noise will only disturb your meeting and distract all meeting attendees from what is important. Thus, leading on to the meeting not being as effective as you had planned for it to be. That is why keeping those pesky background noises out of your meetings is so important. Try implementing some of our tactics and see your meetings skyrocket in popularity. In case you wasn’t aware, the meeting host within Drum has the power to mute each participant as well as their own line. This is restricted to the meeting host.

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